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In 2008 the ODSA hired a Sports Consultant to do a needs analysis through funding received from the Ontario Trillium Foundation. ODSA engaged the services of Judy Sutcliffe and The Sutcliffe Group to work with us and to prepare a report that was presented at our 2008 Leadership Conference and subsequently approved at our 2008 AGM.The final reportis extensive and was broken down into three specific areas; Strategic Goals, Operational Plan and Revenue Generation Plan. Within each area, needs and tasks were documented, identified board members and individuals were assigned and time lines were established for these working groups. The following is an overview of two of the areas.
ODSA Strategic Plan Goals 2008-2011 & Operational Plan

The disc golf committee is comprised of a chair and a representative from each region. They are a working group for members to contact in regards to disc golf concerns in their regions, and work with the board on various projects.

 Registered Members

Ontario Ultimate Championships Committee, which will set the parameters for creating an official Ontario championships

 Registered Members

Develop an “award winning website” that is interactive, of high quality and highly useable with flash technology, attractive to youth, many down-loadable documents and video clips, online registration and payments, store.

 Registered Members

Follow-up on the RADD Tour. Develop packages of equipment and information and approach schools that participated in the Tour to determine their level of interest in forming high school leagues, and offer to sell equipment packages and offer coaching and organizational assistance. Ensure students are aware of the ODSA website for further learning.

 Registered Members

Resolve issue of whether youth participants in the RADD Tour are members.

 Registered Members

Approach the high school sport governing body Ontario Federation of School Athletic Associations (OFSAA) about becoming a participant sport

 Registered Members

Develop a template and package for local clubs to use to engage teachers in a “train the trainer” situation in those schools where the RADD Tour visited. Support the local clubs to visit the schools and engage teachers on professional development days, linking to Daily Physical Activity opportunities. Ensure teachers are aware of the ODSA website for further learning. Provide support to local clubs to start youth leagues.

 Registered Members

Explore opportunities to obtain grants to assist in the development of disc golf courses, e.g., Ontario Trillium Foundation (regional grants).

 Registered Members

Develop standardized approach to disc golf course signs and maps, distribute to disc golf clubs and post on website.

 Registered Members

Continue ODSA Disc Golf Tournament (eight regional championships and one provincial championship) and continue / build on ODSA Ultimate Tournament.

 Registered Members

Work with Parks and Recreation Departments at the municipal level to re-establish and develop a “Canadian Junior Championships”

 Registered Members

Work toward development of a Provincial Youth Championships.

 Registered Members

Develop a Sport Priority Funding (SPF) application to MHP to hold a symposium or conference targeted at youth and high school development. Outcome of the conference would be a manual on “how to develop youth/high school leagues in your club” and could also involve awards for clubs and youth. Youth would be involved in the development of the manual and planning of the conference.

 Registered Members

Attend Ophea Conference and Canadian Intramural Recreation Association (CIRA) Conference to demonstrate and engage conference participants that work in schools.

 Registered Members

Discuss with Ontario College Athletics Association (OCAA) and Ontario University Athletics (OUA) potential opportunities to have disc sports included as a “varsity” or “college” sport.

 Registered Members

Undertake a needs assessment of member clubs to determine what support they need from the provincial association. Provide financial information to the member clubs showing how their membership fees have been used thus far and obtaining feedback on their issues and concerns (if any).

 Registered Members

Engage TUC and OCUA in board to board discussions to identify concerns, areas of mutual benefit, next steps in the development of the ODSA.

 Registered Members

Complete and launch the award winning website to include information to assist clubs (specifics to come out of the needs assessment).

 Registered Members

Connect RADD Tour visits to schools with clubs located in the same community thus providing an opportunity for clubs to engage with teachers at the school and possibly recruit youth members.

 Registered Members

Approach Boards of Education offering to establish high school leagues.

 Registered Members

Develop a Club Development Manual to include template by-laws, constitution, Board Manual (including how to run a meeting and basic Roberts Rules of Order), policies and procedures, security screening for volunteers, program development, league structure, competition opportunities, and collecting and sharing best practices among clubs.

 Registered Members

Develop Public Relations Strategy aimed at the general public, to attract new recreational /competitive members and also at parks and recreation departments that provide programming opportunities for community members and also control access to fields for play and places where disc golf courses can be set up. The PR strategy would be multi-year and multi-pronged and would be implemented over Years 2 and 3.

 Registered Members

Seek out an individual to take on the role of Volunteer Coordinator in a volunteer capacity; develop a job description for this position so it is clear what tasks are to be addressed.

 Registered Members

Based on needs assessment (see Strategic Goal #2a) and other tasks identified in this Operational Plan, develop job descriptions for volunteer positions that need filling, so that the Volunteer Coordinator is clear on the tasks / roles for which s/he is recruiting.

 Registered Members

Recruit to fill volunteer positions identified in Strategic Goal #3b, ensuring that recruitment to fill volunteer positions for provincial committees or task groups reflect both disciplines of the sport and also all regions of the province.

 Registered Members

Each Board member will document the activities they are undertaking in the implementation of this Operational Plan, so that the skills and knowledge they are developing can be shared.

 Registered Members

Revise the by-laws and constitution of the ODSA to reflect good not-for-profit governance principles and the values set out in the strategic plan.

 Registered Members

Create portfolios for Board members and develop job descriptions to describe the roles. Example roles might include: Program Participant Recruitment and Development, Youth Development, Coach Development, Games and Tournaments, Officials Development.

 Registered Members

Create a protected area on the re-vamped website that permits member clubs to view protected information such as Board minutes, financial reports, reports to funders, etc.

 Registered Members

Develop a format for regular financial reporting to the Board on the status of the organization’s expenditures and revenues against budget for the current year and begin reporting at monthly Board meetings.

 Registered Members

Schedule two face-to-face Board meetings annually.

 Registered Members

Implement revisions to the by-laws and constitution as they affect governance.

 Registered Members

 Registered Members
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2014 Provincial Disc Golf Championships